What is Daily
Daily Receipts is a report that the practice can run in order to balance to one of the following items:
Payments collected from the patients by the front office staff.
Number of appointments that an electronic superbill has not yet been created for.
I run the Daily Receipts report?
The daily receipts report should be run on a daily basis so that the front office can balance their cash drawer against the amount of money that is listed on the report for that date. This will allow for discrepancies to be found quickly and resolved before the practice is closed for the day.
From the Quick Launch Menu:
Category - Select OfficeMD.
Report - Select Daily Receipts.
The search fields that are applicable to the Daily Receipts report will be made available. Fields with a light blue background or fields that are faded a light gray color are not available on this report.
Last Name - Patient's last name
First Name - Patient's first name
Chart # - Patient's chart #. If searching for only one patient, enter the patient's chart # into both chart fields.
Post Date - Enter the post date of the receipt. This is the date the receipt was posted into the system. If searching for receipts posted on a specific date, use the post date field to search by a starting post date, end post date, or a range of post dates using both date fields.
Date - Enter the appointment date. If searching for a date range, enter the earliest date first followed by the latest date in the second date field.
Post Date - Enter the post date of the receipt. This is the date the receipt was posted into the system, not the date of the appointment. If searching for receipts posted on a specific date, use the post date field to search by a starting post date, end post date, or a range of post dates using both date fields.
Appointment Status - Select a status from the drop-down list to search for receipts by status of the appointment.
Resource - Select a resource name from the drop-down list to search for receipts by resource.
- Select this button to launch the Daily Receipts report.
- Select this button to go to the Query Manager. For information on using the Query Manager, go to Query Manager.
Once the Daily Receipts report is launched using the Launch Report button, the Active Report Viewer window will be displayed with the report.
There are three sections on the report.
The first section will list all the receipts that meet the search criteria that was entered for the report.
Date - The receipt date. A section will be created for each receipt date.
Payment Type - The type of payment associated with the receipt. For each type of payment, a section will be created, highlighted by a gray bar.
ID - ID number for the payment type for the receipt.
Payee - The responsible party that made the receipt payment.
Patient - The patient name.
Amount - The amount of the payment for the receipt.
Daily Total - A daily total line will be created for each date on the report. This total will be highlighted by a gray bar.
Receipt Total - A receipt total line will be created at the end of this section on the report with a grand total of all of the receipts from all dates on the report.
If there are multiple dates, the report will have a list of receipt dates on the left hand side of the report window.
The second section will list a breakdown of appointment statuses, including an Appt. Count and a Claim Count for each status.
Status - A list of each appointment status.
Appt Count - A count of each appointment that is currently in each appointment status.
Claim Count - A count of how many claims have been created via an electronic superbill for each appointment. If the practice is using electronic superbills, the claim count should match the number of appointments that are in a checked-in or checked-out status.
Totals - Grand total of the Appt. Count and Claim Count columns.
The third section will list all appointments that are either missing a claim (an electronic superbill has not been created) or claims that are missing other information.
Resource - Resource name
Appt. Time - The appointment date and appointment time.
Status - Status of the appointment.
Chart - Patient chart #.
Patient - Patient Name.
DOB - Patient's date of birth.
Comments - Description of what is missing for this appointment. Missing Claim means that a claim has not yet been created via an electronic superbill.
For instructions on how to use the Active Report Viewer to print or save the report, go to Active Report Viewer.
Active Report Viewer